Bill Verification Module
Overview
The Bill Verification Module provides the eSight user with an intuitive interface to enter supplier utility bills for a variety of fuel types, such as electricity, gas, water, and oil. Users may enter general information about the utility bill as well as detailed information relating to the charges and tax rates contained within the bill structure. eSight then takes the collected meter data and automatically calculates Net and Gross totals based on the rate information provided from the bill. This results in verification that the utility bill is correct, or the ability to present the anomalies in the invoice.
Data Entry
The utility billing data is entered into eSight via the web-based user interface. When adding the first invoice the user must enter all relevant billing information including the account details, invoice number, dates, charges, tax rates, etc. Subsequent bills are quickly added to the system by using the ‘Add Next Bill’ function of the module. This feature automatically pulls forward the information from the previous bill, meaning the rates and other relevant details are already populated. The only fields that will need updating are the invoice total and consumption amounts.
The Bill Verification Module also allows for any number of notes and attachments to be stored against each invoice. eSight provides a structured way to record notes and makes storing information on anomalies that may be relevant to other users extremely easy. The feature can also be used to store scanned images of the paper bill.
Verification
eSight starts by verifying that the calculations on the utility bill itself are correct. eSight’s Bill Verification Module does this by checking the preconfigured bill structure with the cost totals and consumption values entered. The ‘Add Next Bill’ function gives the user the capability to confirm that the unit and fixed charge rates, as well as tax rates are correct when adding the bill information.
The Bill Verification Analysis Graphs are then used to compare the utility bill usage data and costs against the collected meter data and supplier rates that were entered into eSight.
Analysis
The ability to view information from the utility bill, against the meter data allows the user to verify the invoice is correct and whether or not the bill should be paid. eSight Bill Verification Analysis makes this process easy by presenting variances between the invoice and eSight data graphically. The graphic data is backed up by detailed meter data which, if required can be exported to Excel for further analysis.